Appearance
My schedule
Who this is for: All staff with a linked profile
What you'll achieve: See your own duties and teaching blocks: by day, week, or month
Open My schedule
- Select My schedule in the sidebar (first item under Operate).
- Staff accounts land here automatically when they sign in.
- Choose My day, My week, or My month at the top.
What you see
| Item | Source |
|---|---|
| Duties | The current board for that day: a live published rota, or the draft that replaced it after an edit (swap, replace, rebuild). Consecutive lunch halves you cover yourself show as one duty. Calendar subscribe still uses published duties until you publish the draft. |
| Lunch break | Your allocated (or pinned) staff lunch break for that day, when the lunch allocator is on. If cover could not be swapped so you could take a break, this row says No lunch break |
| Teaching blocks | Weekly commitments. PPA, phonics, cover, meetings, etc. |
| Lessons | Imported teaching timetable (CSV): subject, class, period times |
Import lessons via Staff → Teaching timetable (CSV). You can also pull a hosted CSV with Sync now. Native MIS connectors and scheduled refresh are coming soon. Use weekly commitments for coarse blocks (PPA, meetings) that are not in your timetable export.
My day
- Week strip (Mon–Fri) to pick the day
- Your day lists your lessons and live duties for the day you have open. Each duty names the post and who else is on it
- Use the week strip or week picker to open last week, then tap Did not happen on that item and confirm
- A slim timeline on the side shows the same timed items, with a live now marker on today
- Request change on a duty (today or a future day) if you need to come off that post. Confirm before it is sent. A duty lead reviews it on Rota requests or Today. Approving rebuilds cover with the same allocation rules used for any other day build. You can cancel a pending request from the same duty.
- Export prints or saves the selected day or the whole week as PDF, or downloads a CSV of the agenda.
My week
- Five day cards (Mon–Fri) with a preview of each day
- Tap a day to see the full detail panel below
- Week totals in the header
- Export from the toolbar for this week or the selected day (print, PDF, or CSV)
My month
- Compact calendar. Dots: indigo = lessons, green = duties, teal = other blocks
- Tap a school day to open that day's duties in a dialog (no need to scroll)
- Open day view in the dialog jumps to the full day layout
If schedule is not linked
Your login must be tied to a staff profile (same email as SCIM/invite). Contact your admin if you see “Schedule not linked”.
When Microsoft profile photos are enabled, your Entra photo replaces initials on this page.
Calendar subscribe
If your school allows it, Calendar subscribe on this page gives you a live URL for Google Calendar, Apple Calendar, or Outlook. Published duties (and lessons, if the school uses a teaching timetable) then appear on that personal calendar. That data leaves SchoolRota.
An admin turns this on or off under Settings → School → Calendar subscribe. When it is off, the URL is hidden and existing subscriptions stop updating.
Related
- Missed work: log a weekly block or duty that did not happen
- Rota change requests: ask to come off a duty, then a duty lead approves
- Today board: whole-school duty view
- Timetable views: filter any staff member, or open their week
- Microsoft profile photos
- Importing a teaching timetable
- Weekly commitments. PPA / meetings (separate from imported lessons)
- Exports: calendar subscribe and downloads